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• Account Access:
  • Login to my.SMU
  • Password Reset for my.SMU
• Canvas (Learning Management System):
  • Hub for Canvas
  • Simple Syllabus Tool
• Course Development Guide
• Course Evaluation Information

• To view the following forms, log in :
  • Administrative Drop Request
  • Academic Honors and Awards
  • Course Catalog Update Form
  • e-Incomplete Grade Lapse – Deadline Extension
  • Exclude from GPA Grade Basis
  • First-Year Course Repeat Request Form
  • Grade Basis Change Request Form
  • Grade Change Request Form
  • Grade of Incomplete Agreement for Graduate Courses
  • Grade Replacement Repeat
  • Grade Replacement Repeat Authorization ADDENDUM
  • Graduate/Professional Transfer Credits Accepted
  • Information Sheet for Claiming Veterans
  • Notice of Special Topic
  • Petition for Enrollment Policy Exception
  • Rebuilding Readmitted Student Academic Records Form
  • Request for Internal Transfer Credit
  • Student Petition for Withdrawal/Cancellation
  • Study Abroad Cancellation/Withdrawal Request Form
  • Test Credit Form
  • Transfer Grades for Graduation Candidates/Form Letter
  • Transfer Rules Request Form
• Disability Accommodations & Success Strategies (DASS)
• Mental Health/Medical Class Excuse Policy

• Office of Institutional Planning and Effectiveness (Assessment and Accreditation)

Log into my.ҹɫ����and select "Faculty/Advisor Homepage" from the drop-down menu at the top. Then select the "Faculty Center" tile.

Ensure the correct term is listed near the top — click the "Change Term" button to the right to choose another term.

On "My Teaching Schedule," look for the class you're entering grades for and click the "Grade Roster" icon i.e. the third icon to the left of the class listing.

 

Put grades in the "Roster Grade" field — to the right of the student's name. You can either type it in or click the magnifying glass icon to choose from a selection of grades eligible to be assigned according to the course’s Grading Basis.

More information on grades of Incomplete (I) and F are below. Grades of S, S- and X are not valid and should not be assigned.

Once you're done entering grades, click the "Save" button at the bottom of the screen.

If you're ready to post grades — i.e. you've entered grades for every student — then change the Approval Status to "Approved."

If you're not finished grading, you can post the grades you've submitted so far by checking the "Post Partial Roster" box and changing the status to "Not Reviewed."

You can post partial grades as many times as needed until your grading is complete, but once you're completely done, you must change the Approval Status to "Approved" — even if you have partially posted multiple times. This will ensure that grading is complete and the roster is finalized.

Grades will then be posted to the student’s record on following this cadence:

• Fall, Spring and Summer terms: Grades posted every two hours seven days a week.
• Interterms (May, August, J term): Grades posted approximately every two hours during regular business hours (8:30 a.m. to 5 p.m. Monday through Friday).

If you need to change a grade at this point, you must follow one of the grade change processes outlined below for 1-14 days after term or 15+ days after term.

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Pro Tip

Pay close attention to the "Approval Status" and only use "Approve" or "Not Reviewed." Here's a primer on each option:

• Approved – Only use when you're done and ready to post the entire roster.
• Not Reviewed – This default lets you input grades.
• Ready for Review – Do not use — this doesn't allow for grade input.

When you enter an Incomplete (I) grade and click "Save," click the next link and complete the "Incomplete Agreement" — seen below — with the following information:

• Instructor's Deadline for Completion: This is the default lapse date i.e. when an Incomplete grade automatically converts to an F (failing grade) if no final grade is submitted.
• You can adjust this date when assigning the Incomplete. It defaults to 45 days from the end of term.
• Nature of Work to be Completed
• Relative Weight of Incomplete Work: Must be at least 50 percent.
• Grade on Work Already Completed
• Grade to be Assigned if No Additional Work Done: If no update is made here, the grade will lapse to an F.

Once completed, click "OK." You can now successfully save the Grade Roster.

Once the Incomplete grade is posted, the student, instructor and academic dean receive a system generated email that contains instructions stating how to view the Incomplete Agreement in .

Information can be changed on this Incomplete Agreement until the grade of Incomplete has been posted to the student's academic record.

To request an extension to the original lapse date, fill out the e-Incomplete Grade Lapse – Deadline Extension form .

To make other changes to the Incomplete Agreement, contact Claudia Castillo at cycastillo@smu.edu or Melissa Kadlec at mkadlec@smu.edu.

When you enter a grade of F and click "Save," click the next link and complete the "SS Last Attendance Dt" — seen below — depending on the student's situation:

• If the student participated the entire term: In the first field, enter the date of the final exam or last class day if no final was given.
• If the student stopped participating: In the second field, enter the last date the attended class or completed some type of assignment.

Only one field should have a date in it. Once completed, click "OK." You can now successfully save the Grade Roster.

Grades are due 72 hours after the final exam for each course section. If you teach multiple sections, each one has its own 72-hour deadline.

The same 72-hour rule applies — grades are due 72 hours after the final exam would have been scheduled. Check the final exam schedule .

Grades aren’t visible to students until they are posted. Refer to the End-of-Term Grading instructions above for details on posting or partially posting a roster. Once you finalize grading, you must change the Approval Status to “Approved.”

If rosters aren’t finalized within 72 hours, automated reminders are sent by the Academic Schools and the University Registrar’s Office. If you believe the message is in error, first check that your final grades have been entered and the roster is set to “Approved.”

If there's a delay in approving your roster, please notify your Department Chair.

Contact the Department Chair for guidance.

Graduation candidates are marked with an asterisk (*) to the left of their name on the grade roster.

No. A "W" means the student has withdrawn or dropped the course. No further action is needed and this grade cannot be changed.

If the grade has not yet been posted to the student’s record, you can update it directly in the grade box and click "Save."

If the grade has posted, you must follow the procedures outlined below to submit a grade change depending on whether it's 1-14 days after the term finished or 15+ days after the term finished.

Check wether the Approval Status is set to “Ready for Review" — this setting locks the roster and prevents further edits.

If this was not intentional, change the status to “Not Approved” to regain access.

If the student is continuing enrollment in the next term, you must still need to enter a final grade for the current term. An asterisk (*) next to the student’s name in the grade roster indicates that they are expected to graduate. You must submit final grades for these students within the 72-hour window.

Many instructors use I (Incomplete) in these cases, but refer to your syllabus and course grading basis to determine whether that or another grade is appropriate.

If the student is not returning or is graduating, a final grade must be entered. Students cannot graduate with an Incomplete.

If you’re unsure what to do, contact facultysuccess@smu.edu for help.

Once you enter grades, they'll be posted following the cadence below so students can view them on :

• Fall, Spring and Summer terms: Grades posted every two hours seven days a week.
• Interterms (May, August, J term): Grades posted approximately every two hours during regular business hours (8:30 a.m. to 5 p.m. Monday through Friday).

There’s a deadline for submitting Early Participation and Mid-Term grades. Once that deadline passes, the roster is locked. For those dates, check the notification about the grade roster being available or check .

Yes. While we recognize that students may already know they're not doing well in your class, submitting this information helps others identify students who may be struggling.

 No. For the Early Participation Roster, only enter grades for students who have participation issues. For the Mid-term Progress grading, only enter grades for students who are making a C- or below (including FA – Failure due to attendance, or FT – Failure due to tests).

You don’t need to approve anything. Just click "Save" and exit. The “Approval Status” box is only used during End-of-Term grading.

Yes. The system doesn’t look different after saving and you won’t get a confirmation email. As long as you clicked "Save," your entries were recorded.

Yes, as long as it’s before the grading deadline. Just make the correction and click "Save."

Yes, as long as it’s before the grading deadline. Enter the deficient grade and click "Save." The “No Deficiency” box will automatically uncheck itself.

For assistance, contact Claudia Castillo at cycastillo@smu.edu or Melissa Kadlec at mkadlec@smu.edu.

Log into and select "Faculty/Advisor Homepage" from the drop-down menu at the top. Then select the "Faculty Center" tile.

Once a grade is posted, you can click the "Request Grade Change" button on the lower right-hand side. The button won't be available if the grade hasn't been posted or if it's outside of the two-week grace period.

On the Grade Change Request page, make changes to the "Official Grade" column on the right-hand side of the table, as seen below. Simply click on the grade and choose the updated grade from the drop-down field.

Reminder: You cannot change grades of W (for students who drop a course), as they are not eligible to be changed. Letter grades can only be changed to an Incomplete (I) or F after submitting this document.

If the original grade shows up as "Invalid Value," the original grade is either an I or an F, which can be changed to letter grades. To confirm the grade, click "Return to Grade Roster" at the bottom of the screen.

Double check the grades you've updated — once submitted, grade changes are instant and are immediately updated on the student’s transcript.

To finalize the updated grades, click "Submit" at the bottom of the page. Then scroll up to look for a "Success" message next to each grade you changed.

To review the grade changes, click "Return to Grade Roster" on the bottom of the screen. The original grade should appear in the "Roster Grade" column and the new grade should appear in the "Official Grade" column.

To make additional grade changes within the two-week grace period, follow the same procedure.

Log into and select "Faculty/Advisor Homepage" from the drop-down menu at the top. Then select the "Faculty Center" tile.

On the Request Grade Change page, click the "Add a Faculty GradeChg Request" at the top of the menu. 

Complete the prompts on the page. While some will default to the correct choice, like your Instructor ID and the student's Original Grade, you'll need to provide information for other categories, including:

• Term: Only terms within a calendar year are available for selection. Any requests outside of this timeframe must be handled through your department administrator.
• Student ID: To search for eligible students, click the magnifying glass. Students who won't appear include those who have graduated and those who received a W (meaning they dropped the course).
• New Grade: Click the dropdown to select a new grade. The selection available is based on the grade basis for the course. Reminder: Letter grades can only be changed to an
• Incomplete (I) or F after submitting — and in the case of an F, a form as well.
• Explanation for Grade Change: Detail the reasoning behind the grade change.
• Comments: This is not required, unless specific comments need to be viewed by approvers.

Once completed, click "Submit." You'll see the following Transaction/Signature Log page, which confirms the grade change.

An alert will be sent to the person responsible for approving the grade change form. Once the grade change is complete and it appears on the student's record, the student will receive a notification.

On the Request Grade Change page, click the "Update a Faculty GradeChg" — the third option on the menu. 

The "Search by" function will appear. There are two options: Either view all of your grade change forms at once or search for an individual form.

To view them all, don't fill out any fields and simply click "Search." To view them individually, search by Form ID or Student ID. The Form Type is "GRADECHG."

Once you select the right form, make your updates and add today's date with an additional explanation. Comments are only necessary if approvers are required to review them.

You can now withdraw or resubmit the form.

Note: We’re continuing to improve the search function for a more streamlined experience. For now, the best results come from one of these methods:

• Click "Search" to view all submitted grade forms
• Search by Form ID
• Search by Student ID